Reset the importance status of MS Otlook emails

Geek 2.0 - June 01, 2020

Reset the importance status of MS Otlook emails - Intertuto

Learn how to use the MS Outlook rule for important emails and how to reduce the import status of an email.


            The easiest way for people to show you that their message is really important and should be looked at if possible is to change the priority of a message in Microsoft Outlook. Set a rule in Microsoft Outlook that automatically reduces the importance of their emails that send them with high importance once some of your contacts use the high priority flag more than they should.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010 and Outlook for office 365.

How to automatically reduce the importance status of an email

Reducing the importance status of a sender's emails only decreases the importance of Dr from top to bottom to normal so that the message has the same status as normal messages. This does not delete the email and does not make any other changes.

§ Select File> Information> Manage rules and alerts;

§ In the Rules and alerts dialog box, go to Mail rules and select New rule;

§ In the Message Management Wizard, access the Start section from an empty rule, then choose Apply a rule to the messages I see;

§ Select Next;

§ Check the box from people or public groups and check the box marked as important;

§ In the Step 2 section; select people or a public group;

§ In the Rule Address dialog box, choose a contact to which this should apply and select From. Add as many contacts as you want. Choose contacts from your address book or type their email addresses manually. Once they are entered manually, separate each email address with a semicolon;

§ Select OK;

§ In the Message Management Wizard, go to the Step 2 section and select the importance;

§ Select the arrow from the Importance drop-down list and choose High. This is the type of email that the rule will monitor;

§ Select OK to save and exit the Importance window;

§ Select Next;

§ To tell Outlook what to do with messages marked as being of high importance, check the box marking it as important;

§ In in section Step 2, select Importance;

§ Select the arrow from the Importance drop-down list, choose Normal, then select OK. This restores all high importance emails from the selected contacts;

§ Select Next;

§ On the Are there exceptions screen of the Message Management Wizard, select Next;

§ Enter a descriptive name for the rule;

§ Select Finish to save the rule and exit the Message Management Wizard;

§ In the warning dialog, select OK;

§ Your new rule is listed in the messaging rules;

§ Click OK to close the Rules and Alerts dialog box.

This article to help you make an MS Outlook rule for important emails. All of these steps in this article teach you how to lower the import status of an email.

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