Geek 2.0 - April 14, 2020
The steps to let you know that either you can block a sender or let them know you've done it in Gmail.
Maybe you get annoying emails that you tried to ignore, ask to be deleted from the chain or even configure a filter to automatically delete new messages but these emails always arrive. Do more than that by letting them know you've blocked them.
If you're using Gmail and you want to achieve this, you need to create a rule that removes the offending email from the Inbox folder and replies with an automatic reply informing the sender that their messages are blocked.
How to (usually) block a sender and let them know you've done it in Gmail
There is no functionality in Gmail to notify users when they have been blocked. The functionality that aids in the process of blocking a sender only automatically moves their messages to spam.
You can still get this effect if you combine a filter you already have with Gmail's Fixed Response feature. It may take you a bit of time as it is an installation process. Here's how:
The Predefined Answers laboratory must be activated (see below);
Press COMPOSE in Gmail;
N.B: you can also activate the keyboard shortcuts and press c.
Compose the message you want the blocked sender to receive in the body of the new email (see the example of the message given below);
N.B: Generally delete any signature that may be added to your message and you should know that in automatic replies, Gmail will not quote the text of the original email.
In the message toolbar, choose the More options triangle ();
In the menu that appears, select Predefined responses, then New predefined response;
Under please enter a new prerecorded reply name :, enter "blocked sender automatic reply" (or any other text allowing you to recognize the template);
In the toolbar, select the Discard draft icon;
Once the sender's message you want to delete is close at hand:
• Open the email address of the sender you wish to block;
• In the message toolbar, choose More;
• In the menu that appears, select Filter messages like these;
• Check that the correct address appears in the From field under Filter.
Select the triangle Display search options () in the search field of your Gmail account, then enter the email address that you want to block under From. This in case you do not want to block email from sender;
If desired, check With attachment to block emails with attached files or enter "Forward:" under Subject to block only messages capable of doing so that have been forwarded;
Click on Create filter;
Check the Ignore inbox (archive) option;
Check Mark as read;
N.B: Gmail filters now cannot automatically reply to or delete a message. The only deletion will take place but you must be sure that the Delete option is not checked.
Check Send a predefined response;
In the Choose a prerecorded response ... drop-down menu, select the response template created previously (for example, "Automatic reply from blocked sender");
Select Create filter.
You may be able to periodically find and delete messages from the blocked sender.
Example of a message blocked by Gmail
Subject: delivery failure (blocked) Delivery to the following recipient has failed: firstname.lastname@example.org. The recipient has chosen not to receive email from you.
Enable "Predefined Answers" in Gmail Labs
Follow these instructions if you want to add the Predefined Answers lab to your Gmail account:
Next to the upper right corner of your Gmail account, select the Gear settings icon ();
From the menu, choose Settings;
Open the Advanced tab;
Select the Activate option to receive predefined responses;
N.B: Type "in a box" under Find a laboratory: if you want to find the answers in a laboratory box.
Click Save Changes.
Several steps have been given to you throughout this article to make you aware that you can not only block a sender but also let them know that you did it in Gmail. In addition, you were shown an example of a message blocked by Gmail as well as the method to add the Predefined Answers laboratory to your Gmail account.